How One HVAC Company Doubled Their Bookings
The Challenge
A 15-person HVAC company was missing 40% of incoming calls during peak season. Customers would hang up and call competitors. Their front desk was overwhelmed, and technicians were fielding service calls in the middle of jobs.
The Solution
We implemented an AI voice agent to handle all incoming calls 24/7. The system:
- Answers calls instantly, even during busy periods
- Qualifies leads and books appointments directly into technician calendars
- Routes emergency calls to on-call technicians automatically
- Sends automated follow-ups for estimates and maintenance reminders
The Results
Call answer rate (up from 60%)
Additional annual revenue
Weekly time saved on calls
To full implementation
Law Firm Captures 300% More Qualified Leads
The Challenge
A personal injury law firm was spending $30K/month on Google Ads but only converting 12% of leads into consultations. Most leads went cold because follow-up took 24-48 hours. Their intake team couldn't keep up with volume.
The Solution
We built an intelligent lead follow-up system that:
- Responds to web leads within 60 seconds via SMS and email
- Pre-qualifies cases with AI-powered questions
- Books consultations automatically for qualified leads
- Nurtures mid-funnel prospects with personalized follow-up sequences
The Results
Conversion rate (up from 12%)
Additional case value/year
Average response time
To full implementation
"We were skeptical about AI handling customer conversations, but Fyntra's system sounds completely natural. Our customers can't tell the difference, and we're capturing leads we would have completely missed before."
Plumbing Company Eliminates Phone Tag Forever
The Challenge
A growing plumbing business was losing customers to the endless back-and-forth of scheduling appointments. Their administrative staff spent 15+ hours per week playing phone tag with customers trying to book service calls.
The Solution
Automated appointment scheduling system with:
- Real-time calendar sync showing available time slots
- Automated appointment confirmations and reminders
- Self-service rescheduling without staff involvement
- Integration with dispatch and job management software
The Results
Show-up rate (up from 72%)
Additional annual revenue
Weekly admin time saved
To full implementation